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CITY OF SANTA BARBARA

CITY COUNCIL

NOVEMBER 6, 2012

AGENDA

 

 

 

ORDER OF BUSINESS

 

12:30 p.m. - Finance Committee Meeting, David Gebhard Public Meeting Room,

630 Garden Street

2:00 p.m. - City Council Meeting

 

 

ORDINANCE COMMITTEE AND FINANCE COMMITTEE MEETINGS

FINANCE COMMITTEE MEETING - 12:30 P.M. IN THE DAVID GEBHARD PUBLIC MEETING ROOM, 630 GARDEN STREET (120.03)

Finance Committee Agenda

Subject: Purchase Of A New Financial Management System

Recommendation: That the Finance Committee recommend that Council:

A. Approve a professional services agreement with Tyler Technologies, Inc., for the acquisition and implementation of the Munis Financial Management System (FMS), in an amount not to exceed $1,393,470;

B. Approve additional services that may be identified during the implementation of Munis, in an amount not to exceed $250,275; and

C. Approve a Munis technical support and maintenance agreement for up to five years.

(See Council Agenda Item No. 10)

 

 

REGULAR CITY COUNCIL MEETING 2:00 P.M.

 

AFTERNOON SESSION

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

CEREMONIAL ITEMS

1.            Subject: Employee Recognition - Service Award Pins (410.01)

Recommendation: That Council authorize the City Administrator to express the City's appreciation to employees who are eligible to receive service award pins for their years of service through November 30, 2012.

CHANGES TO THE AGENDA

PUBLIC COMMENT

CONSENT CALENDAR

CITY COUNCIL

2.            Subject: Minutes

Recommendation: That Council waive the reading and approve the minutes of the special meeting of October 22, 2012 and the regular meetings of October 23 and October 30, 2012.

3.            Subject: Adoption Of Ordinance Amending Municipal Code Title 17 Regarding Waterfront Department Operations (570.03)

Recommendation: That Council adopt, by reading of title only, An Ordinance of the Council of the City of Santa Barbara Amending Title 17, Sections 17.12.150 and 17.20.010 of the Santa Barbara Municipal Code Pertaining to Operations at the Waterfront.

4.            Subject: Adoption Of Ordinance For Confidential Employees Salary Plan Amendment (440.02)

Recommendation: That Council adopt, by reading of title only, an Ordinance of the Council of the City of Santa Barbara Amending the 2012-2013 Salary Plan Applicable to Unrepresented Non-supervisory Confidential Employees to Include Omitted Provisions.

5.            Subject: Acquisition Of Easements For The Chapala Street Bridge Replacement Project (330.03)

Recommendation: That Council adopt, by reading of title only, A Resolution of the Council of the City of Santa Barbara to Acquire and Accept A Permanent Easement and Various Temporary Construction Easement Interests Located at 134 Chapala Street, 203 Chapala Street, and 104 Los Aquajes Avenue Relating to the Chapala Street Bridge Replacement Project, and Authorize the Public Works Director to Execute Such Agreements and Related Documents as Necessary for the Acquisition and Acceptance of Said Permanent Easement and Temporary Construction Easements, and Record Said Permanent Easement Deed and Memorandums of Agreement for the Temporary Construction Easements in the Official Records of the County of Santa Barbara.

6.            Subject: Contract For Update To Operations And Maintenance Manual With Related Standard Operating Procedures (540.13)

Recommendation: That Council authorize the Public Works Director to execute a Professional Services Agreement with Kennedy/Jenks Consultants, in the amount of $365,891 to update the El Estero Wastewater Treatment Plant Operation and Maintenance Manual and related documentation, including the development and update of the facility's Standard Operating Procedure documentation, with new electronic documentation management software and authorize the Public Works Director to approve expenditures of up to $36,589 for extra services of Kennedy/Jenks Consultants that may result from necessary changes in the scope of work.

7.            Subject: Cancellation Of Certain Council Meetings In 2013 (120.09)

Recommendation: That Council cancel the regular Council Meetings on the following dates: January 22, February 19, April 2, May 28, July 9, August 27, September 3, November 5, December 3, December 24, December 31, 2013.

SUCCESSOR AGENCY

8.            Subject: Proposed Amended And Restated Grant Agreement With Ensemble Theatre Company (620.06)

Recommendation: That the Successor Agency approve, subject to approval as to form by the Successor Agency counsel, and recommend to the Oversight Board approval of the Ensemble Theatre's request for approval of an Amended and Restated Grant Agreement No. 540, originally approved by the Redevelopment Agency of the City of Santa Barbara on June 11, 2011.

NOTICES

9.            The City Clerk has on Thursday, November 1, 2012, posted this agenda in the Office of the City Clerk, on the City Hall Public Notice Board on the outside balcony of City Hall, and on the Internet.

 

This concludes the Consent Calendar.

REPORT FROM THE FINANCE COMMITTEE

CITY COUNCIL ADMINISTRATIVE AND ATTORNEY REPORTS

FINANCE DEPARTMENT

10.         Subject: Purchase Of A New Financial Management System (210.01)

Recommendation: That Council:

A. Approve a professional services agreement with Tyler Technologies, Inc., for the acquisition and implementation of the Munis Financial Management System (FMS), in an amount not to exceed $1,393,470;

B. Approve additional services that may be identified during the implementation of Munis, in an amount not to exceed $250,275; and

C. Approve a Munis technical support and maintenance agreement for up to five years in an annual amount not to exceed $121,775 beginning in year two (year one fees have been waived) and increasing by 3% in year three and by 5% in years four and five.

COUNCIL AND STAFF COMMUNICATIONS

COUNCILMEMBER COMMITTEE ASSIGNMENT REPORTS

ADJOURNMENT