Printable Agenda | Printable Agenda Packet

 

 

CITY OF SANTA BARBARA

CITY COUNCIL

 

MAY 19, 2015

AGENDA

 

 

 

ORDER OF BUSINESS

 

12:00 p.m. - Special Finance Committee Meeting, David Gebhard Public Meeting Room, 630 Garden Street

2:00 p.m. - City Council Meeting

4:00 p.m. - Advisory Group Interviews (Estimated Time) A

 

SPECIAL FINANCE COMMITTEE MEETING

SPECIAL FINANCE COMMITTEE MEETING - 12:00 P.M. IN THE DAVID GEBHARD PUBLIC MEETING ROOM, 630 GARDEN STREET (120.03)

Subject: Finance Committee Agenda

1. Subject: Fiscal Year 2015 Third Quarter Review (120.03)

Recommendation: That the Finance Committee recommend that Council:

A. Hear a report from staff on the status of revenues and expenditures in relation to budget for the nine months ended March 31, 2015;

B. Accept the Fiscal Year 2015 Interim Financial Statements for the Nine Months Ended March 31, 2015; and

C. Approve the proposed third quarter adjustments to Fiscal Year 2015 appropriations and estimated revenues as detailed in the attached schedule of Proposed Third Quarter Adjustments.

(See Council Agenda Item No. 20)

2. Subject: Finance Committee Review Of The Proposed Two-Year Financial Plan For Fiscal Years 2016 And 2017 (120.03)

Recommendation: That Finance Committee:

A. Hear a report from staff on the Recommended Budget for Fiscal Year 2016 which will include a pension update, a status report on the Employee Mortgage Loan Assistance Program (EMLAP), staff-proposed adjustments to the Fiscal Year 2016 recommended budget; and

B. Make final decisions and recommendations to Council relative to the items presented to the Finance Committee in connection with the Fiscal Year 2016 recommended budget.

 

 

REGULAR CITY COUNCIL MEETING 2:00 P.M.

 

AFTERNOON SESSION

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

CHANGES TO THE AGENDA

PUBLIC COMMENT

CONSENT CALENDAR

1.            Subject: Minutes

Recommendation: That Council waive further reading and approve the minutes of the special meetings of April 30, and May 4, 2015, the adjourned regular meeting of May 4, 2015, and the regular meeting of May 5, 2015.

2.            Subject: April 2015 Investment Report (260.02)

Recommendation: That Council accept the April 2015 Investment Report.

3.            Subject: Receipt Of Donated Fire Equipment (520.03)

Recommendation: That Council accept a donation of thermal imaging camera equipment for firefighting with a value of approximately $6,000 from FLIR Systems, Inc.

4.            Subject: Mutual Aid Personnel Compensation (520.03)

Recommendation: That Council adopt, by reading of title only, A Resolution of the Council of the City of Santa Barbara authorizing portal to portal pay for sworn fire employees assigned to mutual aid response.

5.            Subject: Ordinance Establishing Citation Authority For Community Service Officers (520.04)

Recommendation: That Council introduce and subsequently adopt, by reading of title only, An Ordinance of the Council of the City of Santa Barbara Amending Chapter 1.20 of Title 1 of the Santa Barbara Municipal Code by Adding and Adopting Section 1.20.060, Establishing the Citation Authority of the Community Service Officer Classification.

6.            Subject: Software Maintenance For Regional Law Enforcement Data Sharing System (520.04)

Recommendation: That Council find it in the City's best interest to waive the bidding process as provided in Municipal Code 4.52.070(k) and authorize the General Services Manager to issue a purchase order to IBM for the estimated amount of $106,296 for software maintenance and services for the Coplink system for Fiscal Year 2015.

7.            Subject: Acceptance of Federal Aviation Administration Airport Improvement Program Grant Offer For Santa Barbara Airport (560.01)

Recommendation: That Council accept and authorize the Airport Director to execute, on behalf of the City, a Federal Aviation Administration Grant offer, No. 3-06-0235-49, in an amount not to exceed $3,100,000 in Airport Improvement Program (AlP) funds, for the Airport Lighting and Safety Upgrade Improvement Project and North General Aviation Ramp Replacement Project.

8.            Subject: Westside Boys And Girls Club Property Lease (580.04)

Recommendation: That Council authorize the Parks and Recreation Director to enter into a three-year lease agreement with the United Boys and Girls Club of Santa Barbara County for the Westside Boys and Girls Club located at 602 W. Anapamu Street, at one dollar a year.

9.            Subject: Integrated Pest Management 2014 Annual Report (330.01)

Recommendation: That Council accept the Integrated Pest Management (IPM) 2014 Annual Report that addresses the use of pesticides and alternatives to control weeds or eliminate pests on City property.

10.         Subject: Approval Of Parcel Map And Execution Of Agreements For 240 West Alamar Street (640.08)

Recommendation: That Council approve and authorize the City Administrator to execute and record Parcel Map Number 20,814 and standard agreements relating to the approved subdivision at 240 West Alamar Street.

11.         Subject: Acceptance Of Meter Easements For 1130 Punta Gorda Street (540.06)

Recommendation: That Council adopt, by reading of title only, A Resolution of the Council of the City of Santa Barbara Accepting an Agreement for Access to Water Meters and Sub-Meters and Grant of Easement at 1130 Punta Gorda Street.

12.         Subject: Contract For Construction Of Influent Pump Station Improvements (540.13)

Recommendation: That Council:

A. Transfer $242,605.69 from Wastewater Fund Reserves to the Wastewater Capital Fund;

B. Increase appropriations by $1,070,245 in the Wastewater Capital Fund for the Influent Pump Station Variable Frequency Drive and Programmable Logic Controller Replacement Project, funded from a $242,605.69 transfer from Wastewater Capital reserves and the balance of $827,639.31 funded from a reimbursement from the State Revolving Loan Fund approved by separate action;

C. Award a contract with Taft Electric Company in their low bid amount of $732,910 for construction of the Influent Pump Station Variable Frequency Drive and Programmable Logic Controller Replacement Project, Bid No. 3740; and authorize the Public Works Director to execute the contract and approve expenditures up to $73,290 to cover any cost increases that may result from contract change orders for extra work and differences between estimated bid quantities and actual quantities measured for payment;

D. Authorize the Public Works Director to execute a contract with Mimiaga Engineering Group in the amount of $111,000 for construction management services, and approve expenditures of up to $11,100 for extra services of Mimiaga Engineering Group that may result from necessary changes in the scope of work; and

E. Authorize the Public Works Director to execute a contract with Brown & Caldwell in the amount of $81,376 for construction support services, and approve expenditures of up to $8,138 for extra services of Brown & Caldwell that may result from necessary changes in the scope of work.

13.         Subject: Contract For Preliminary Design Of Las Positas Road Multiuse Path (530.04)

Recommendation: That Council:

A. Authorize the Public Works Director to execute a City Professional Services contract with RRM Design Group in the amount of $938,426 for preliminary design services of the Las Positas Road Multiuse Path Project, and authorize the Public Works Director to approve expenditures of up to $93,843 for extra services of RRM Design Group that may result from necessary changes in the scope of work; and

B. Increase appropriations and estimated revenues related to the Active Transportation Program Grant by $1,018,000 in the Fiscal Year 2015 Streets Grant Fund for the Las Positas Multiuse Path Project.

14.         Subject: Introduction Of Ordinance For Curb Marking For Parking Regulations (550.01)

Recommendation: That Council introduce and subsequently adopt, by reading of title only, An Ordinance of the Council of the City of Santa Barbara Amending Chapter 10.48 of the Municipal Code by Amending Section 10.48.040, Curb Markings to Indicate Parking Regulations - Authority of the Transportation Engineer.

15.         Subject: Introduction Of Ordinance For Prohibition Of Unauthorized Traffic Signs (530.05)

Recommendation: That Council introduce and subsequently adopt, by reading of title only, An Ordinance of the Council of the City of Santa Barbara Amending Chapter 10.12 of the Municipal Code by Amending Section 10.12.170, Displaying of Unauthorized Signs Prohibited - Nuisance.

16.         Subject: Introduction Of Ordinance Establishing Bus Stop Zones (530.05)

Recommendation: That Council introduce and subsequently adopt, by reading of title only, An Ordinance of the Council of the City of Santa Barbara Amending Chapter 10.48 of the Municipal Code by Amending Section 10.48.090, Bus Zones to be Established.

17.         Subject: Set A Date For Public Hearing Regarding Appeal Of Parks And Recreation Commission Denial For 3740 Pescadero Drive (570.08)

Recommendation: That Council:

A. Set the date of June 16, 2015, at 2:00 p.m. for hearing the appeal filed by Carey Ludford, of the Parks and Recreation Commission denial of an application for the removal of one (1) Schinus terebinthifolius, Brazilian Pepper, located at 3740 Pescadero Drive; and

B. Set the date of June 15, 2015, at 1:00 p.m. for a site visit to the property located at 3740 Pescadero Drive.

NOTICES

18.         The City Clerk has on Thursday, May 14, 2015, posted this agenda in the Office of the City Clerk, on the City Hall Public Notice Board on the outside balcony of City Hall, and on the Internet.

19.         Receipt of communication advising of vacancy created on the Santa Barbara Youth Council with the resignation of Katie Carrillo-Castro; the vacancy will be part of the current City Advisory Groups recruitment.

 

This concludes the Consent Calendar.

REPORT FROM THE FINANCE COMMITTEE

CITY COUNCIL ADMINISTRATIVE AND ATTORNEY REPORTS

FINANCE DEPARTMENT

20.         Subject: Fiscal Year 2015 Third Quarter Review (210.01)

Recommendation: That Council:

A. Hear a report from staff on the status of revenues and expenditures in relation to budget for the nine months ended March 31, 2015;

B. Accept the Fiscal Year 2015 Interim Financial Statements for the Nine Months Ended March 31, 2015; and

C. Approve the proposed third quarter adjustments to Fiscal Year 2015 appropriations and estimated revenues as detailed in the schedule of Proposed Third Quarter Adjustments.

PUBLIC WORKS DEPARTMENT

21.         Subject: Introduction Of Ordinance Approving A Joint Powers Agreement For Wastewater Treatment In The Mission Canyon Area (540.13)

Recommendation: That Council:

A. Introduce and subsequently adopt, by reading of title only, An Ordinance of the Council of the City of Santa Barbara Approving the 2015 Joint Powers Agreement for Wastewater Collection, Treatment and Disposal for County Service Area 12 in the Mission Canyon Area Between the County of Santa Barbara and the City of Santa Barbara; and

B. Authorize the City Administrator to execute a Joint Powers Agreement for Wastewater Collection, Treatment, and Disposal in the Mission Canyon Area with the County of Santa Barbara.

CITY ADMINISTRATOR

22.         Subject: Community Polling Results On Unfunded Infrastructure Needs (530.01)

Recommendation: That Council:

A. Receive a report on community polling results on the City's unfunded infrastructure needs and possible funding options related to streets, parks and facilities; and

B. Direct staff to initiate procedural steps to place a sales tax measure on the November 2015 ballot.

ADMINISTRATIVE SERVICES DEPARTMENT

23.         Subject: Vote-By-Mail General Municipal Election, Agreement For Election Services And Direction Regarding Potential Ballot Measures (110.03)

Recommendation: That Council:

A. Authorize the City Clerk to conduct the November 3, 2015 General Municipal Election as a Vote-By-Mail Election;

B. Authorize the Administrative Services Director to execute a $135,000 professional services agreement with Martin & Chapman Company for election services necessary concerning the City's November 2015 General Election, and to approve expenditures of up to $20,250 for extra services that may result from necessary changes in the scope of work; and

C. Direct staff and the City Attorney to return to Council to discuss other potential matters to be placed on the November ballot.

MAYOR AND COUNCIL REPORTS

24.         Subject: Interviews For City Advisory Groups (140.05)

Recommendation: That Council:

A. Hold interviews of applicants to various City Advisory Groups; and

B. Continue interviews of applicants to June 2, 2015, and June 9, 2015.

(Estimated Time: 4:00 p.m.)

PUBLIC HEARINGS

25.         Subject: Renewal Of Levy For Fiscal Year 2016 For The Wildland Fire Suppression Assessment District (520.03)

Recommendation: That Council adopt, by reading of title only, A Resolution of the Council of the City of Santa Barbara Declaring Its Intention to Continue Vegetation Road Clearance, Implementation of a Defensible Space Inspection and Assistance Program, and Implementation of a Vegetation Management Program Within the Foothill and Extreme Foothill Zones; Declaring the Work to be of More Than General or Ordinary Benefit and Describing the District to be Assessed to Pay the Costs and Expenses Thereof; Approving the Engineer's Report; Confirming Diagram and Assessment; and Ordering Continuation of the Wildland Fire Suppression Assessment District for Fiscal Year 2016.

COUNCIL AND STAFF COMMUNICATIONS

COUNCILMEMBER COMMITTEE ASSIGNMENT REPORTS

CLOSED SESSIONS

26.         Subject: Public Employee Performance Evaluation - Government Code Section 54957 (160.01)

Recommendation: That Council hold a closed session for a Public Employee Performance Evaluation per Government Code Section 54957.

Title: City Attorney

Scheduling: Duration, 40 minutes; anytime

Report: None anticipated

27.         Subject: Conference With Labor Negotiator (440.05)

Recommendation: That Council hold a closed session, per Government Code Section 54957.6, to consider instructions to City negotiator Kristine Schmidt, Administrative Services Director, regarding negotiations with the Fire Management Association, Supervisors Association, and regarding salaries and fringe benefits for unrepresented management.

Scheduling: Duration, 30 minutes; anytime

Report: None anticipated

ADJOURNMENT