(Printable Agenda | Printable Agenda Packet)

 

CITY OF SANTA BARBARA

CITY COUNCIL

 

FEBRUARY 23, 2016

AGENDA

 

 

 

ORDER OF BUSINESS

 

         12:30 p.m.   -     Finance Committee Meeting, David Gebhard Public Meeting Room,

                                    630 Garden Street

           2:00 p.m.   -     City Council Meeting Begins

           5:00 p.m.   -     Recess

           6:00 p.m.   -     City Council Meeting Reconvenes

 

 

ORDINANCE COMMITTEE AND FINANCE COMMITTEE MEETINGS

FINANCE COMMITTEE MEETING - 12:30 P.M. IN THE DAVID GEBHARD PUBLIC MEETING ROOM, 630 GARDEN STREET (120.03)

Finance Committee Agenda

1.         Subject:  Loan Restatement Request On Property Located At 1018-1028 Castillo Street (Castillo Homes)  (120.03)

Recommendation:  That Finance Committee consider and recommend that Council:

A.        Approve a Restatement of a 1986 Loan Agreement funded with Redevelopment Agency Housing Set-aside Funds;

B.        Approve a Restatement of the Deed of Trust securing the Restated Loan Agreement;

C.        Approve Amendments to the Existing Affordability Covenant; and

D.        Authorize the Community Development Director to execute, subject to approval as to form by the City Attorney, such agreements and related City documents as necessary.

2.         Subject:  Fiscal Year 2016 Mid-Year Review (120.03)

Recommendation: That the Finance Committee recommend that Council: 

A.        Hear a report from staff on the status of revenues and expenditures in relation to budget for the six months ended December 31, 2015;

B.        Accept the Fiscal Year 2016 Interim Financial Statements for the Six Months Ended December 31, 2015; and

C.        Approve the proposed mid-year adjustments to Fiscal Year 2016 appropriations and estimated revenues as detailed in the attached schedule of Proposed Mid-Year Adjustments.

(See Council Agenda Item No. 14)

 

REGULAR CITY COUNCIL MEETING – 2:00 P.M.

AFTERNOON SESSION

 

AFTERNOON SESSION

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

CHANGES TO THE AGENDA

PUBLIC COMMENT

CONSENT CALENDAR

1.            Subject: Minutes

Recommendation:  That Council waive further reading and approve the minutes of the regular meetings of January 26 and February 2, 2016, and the cancelled regular meeting of February 16, 2016.

2.            Subject:  Amendment to Legal Services Agreement With Best, Best & Krieger For Litigation Services In City of Santa Barbara v. Virginia Castagnola-Hunter, et al. (160.03)

Recommendation:  That Council authorize the City Attorney to execute the first amendment to the legal service agreement with Best, Best & Krieger, LLP, Contract No. 25,032, to increase the total not to exceed amount from $200,000 to as much as  $450,000, for special legal services to the City on matters related to the Cabrillo Bridge Replacement Project.  This matter has been settled, so we will be closing this agreement as soon as the final settlement-related actions are complete.

3.            Subject:  January 2016 Investment Report (260.02)

Recommendation:  That Council accept the January 2016 Investment Report.

4.            Subject:  Two-Year Lease Agreement With The Harbor Mail Center Located At 125 Harbor Way #6

Recommendation:  That City Council approve a two-year lease agreement with Jacque Bertrand and David Villazana, doing business as Harbor Mail Center, at an average initial base rent of $468.75 per month for the 140 square foot lease space located at 125 Harbor Way #6.

5.            Subject:  Ordinance Extending Lease Agreements With Santa Barbara Unified School District For Fire Station No. Five And Eastside Library (570.04)

Recommendation:  That Council introduce and subsequently adopt, by reading of title only, An Ordinance of the Council of the City of Santa Barbara Authorizing the City Administrator to Execute Amendments Extending the Term of Lease Agreement No. 4,840, for Use and Maintenance of Fire Station No. 5 with the Santa Barbara Unified School District, and Lease Agreement No. 24,336 with the Santa Barbara Unified School District for its use of a portion of the Eastside Library and Franklin Center real property, both through April 30, 2018.

6.            Subject:  Donations For The Andrée Clark Bird Refuge Stretch Area Project (570.08)

Recommendation:  That Council increase appropriations and estimated revenues by $20,000 in the Fiscal Year (FY) 2016 Parks and Recreation Capital Improvement Fund for the Andrée Clark Bird Refuge Stretch Area Project (Project) funded from two $10,000 donations, one from the PARC Foundation and the second from Mr. and Mrs. McIntosh.

7.            Subject:  Professional Services Agreement With Van Sande Structural Consultants, Inc., For The Kids World Renovation Project (570.05)

Recommendation:  That Council:

A.        Authorize the Parks and Recreation Director to execute a professional services agreement with Van Sande Structural Consultants, Inc., in the amount of $86,150.88 to complete Schematic Design, Design Development and Construction Documents for the permitting and repair of the Kids World Renovation Project; and

B.        Authorize the Parks and Recreation Director to approve additional expenditures up to $8,615 to cover any cost increases that may result from necessary changes in the scope of work.

8.            Subject:  Resolution Authorizing Agreement With California Department Of Transportation For The Lower State Street Railroad Crossing Improvement Project  (700.05)

Recommendation:  That Council:

A.        Accept Section 130 Program grant funding in the amount of $526,500 for the Lower State Street Railroad Crossing Improvement Project;

B.        Authorize an increase in appropriations and estimated revenues related to the Section 130 Program grant funding in the Fiscal Year 2016 Streets Grant Fund; and

C.        Adopt, by reading of title only, A Resolution of the Council of the City of Santa Barbara Authorizing the Public Works Director to Execute Service Contract No. 75LX287, and Any Other Related Agreements or Amendments, Subject to Approval as to Form by the City Attorney, with the California Department of Transportation for the Lower State Street Railroad Crossing Improvement Project.

9.            Subject:  Introduction Of An Ordinance For A Lease Agreement With Chandlery On The Breakwater, Inc. (570.03)

Recommendation:  That Council introduce and subsequently adopt, by reading of title only, An Ordinance of the Council of the City of Santa Barbara Approving a Five-Year Lease Agreement with One Five-Year Option with Chandlery on the Breakwater, Inc., at an Average Initial Base Rent of $1,541.15 per Month, For the Premises Located at 125 Harbor Way, Suites #3, 4, and 5, Effective April 1, 2016.

10.         Subject:  Contract For El Estero Work Order Management System Replacement (540.13)

Recommendation:  That Council:

A.        Authorize the Public Works Director to execute a City Professional Services Contract with Maintenance Connection, Inc., in the amount of $166,879.94 to replace the Computerized Maintenance Management System at El Estero Wastewater Treatment Plant; and

B.        Authorize the General Services Manager to issue subsequent annual Purchase Orders to Maintenance Connection, Inc., for software support and maintenance,  through Fiscal Year 2020 in an annual amount not to exceed $11,396.94 per fiscal year, subject to budget appropriation.

11.         Subject: Library Positions And Salary Control Fiscal Year 2016 Resolution (570.04)

Recommendation:  That Council adopt, by reading of title only, A Resolution of the Council of the City of Santa Barbara Establishing the Number of Full and Part Time Library Department Positions and Salary Control for Fiscal Year 2016, Effective July 14, 2015, and Rescinding Resolution No. 15-056.

NOTICES

12.         The City Clerk has on Thursday, February 18, 2016, posted this agenda in the Office of the City Clerk, on the City Hall Public Notice Board on the outside balcony of City Hall, and on the Internet.

 

This concludes the Consent Calendar.

REPORT FROM THE FINANCE COMMITTEE

REPORT FROM THE ORDINANCE COMMITTEE

CITY COUNCIL ADMINISTRATIVE AND ATTORNEY REPORTS

COMMUNITY DEVELOPMENT DEPARTMENT

13.         Subject:  El Nino Homeless Day Center Funding Request  (660.04)

Recommendation:  That the City Council allocate $30,000 from the General Funds appropriated reserves to the Community Development Department to reimburse the County of Santa Barbara for one-half of the costs associated with the provision of El Nino Homeless Day Center services between February 1 and April 30, 2016.

FINANCE DEPARTMENT

14.         Subject:  Fiscal Year 2016 Mid-Year Review (230.05)

Recommendation:  That Council:

A.        Hear a report from staff on the status of revenues and expenditures in relation to budget for the six months ended December 31, 2015;

B.        Accept the Fiscal Year 2016 Interim Financial Statements for the Six Months Ended December 31, 2015; and

C.        Approve the proposed mid-year adjustments to Fiscal Year 2016 appropriations and estimated revenues as detailed in the attached schedule of Proposed Mid-Year Adjustments.

PUBLIC WORKS DEPARTMENT

15.         Subject:  Stage Three Drought Update (540.05)

Recommendation:  The Council receive an update on the status of the current drought, drought-response capital projects, and continuing conservation efforts.

16.         Subject:  Reserve Management Policy Direction For The Fiscal Year 2017 Water Rate Study (540.11)

Recommendation:  That Council receive a presentation and provide direction on assumptions for the Fiscal Year 2017 Water Rate Study, specifically for the planned reserves management during continued drought conditions.

PUBLIC HEARING

17.         Subject:  Public Hearing For The 2016 Downtown And Old Town Business Improvement Districts Assessments (290.00)

Recommendation:  That Council:

A.        Conduct a public hearing and consider appropriate protests to the renewal of the Downtown and Old Town Business Improvement Districts Assessments for 2016, as required under the California Parking and Business Improvement Area Law of 1989; and

B.        Adopt, by reading of title only, A Resolution of the Council of the City of Santa Barbara Confirming the Fiscal Year 2016 Downtown and Old Town Business Improvement District Annual Assessment Report and Renewing the Downtown Business Improvement District and Old Town Business Improvement District Assessments for 2016.

COUNCIL AND STAFF COMMUNICATIONS

COUNCILMEMBER COMMITTEE ASSIGNMENT REPORTS

PUBLIC COMMENT (IF NECESSARY)

RECESS

EVENING SESSION

EVENING SESSION

 

RECONVENE

ROLL CALL

PUBLIC COMMENT

CITY COUNCIL ADMINISTRATIVE AND ATTORNEY REPORTS

PUBLIC WORKS DEPARTMENT

18.       Subject:  Adoption Of The 2016 Santa Barbara Bicycle Master Plan (670.04)

Recommendation:  That Council:

A.        Adopt by reading of title only, A Resolution of the Council of the City of Santa Barbara Adopting the 2016 Santa Barbara Bicycle Master Plan, with the Exception of the Chino Bicycle Boulevard, and Direct the City Administrator to Seek Grant Funding Opportunities to Implement the Bicycle Master Plan; and

B.        Adopt by reading of title only, A Resolution of the Council of the City of Santa Barbara Amending the 2016 Santa Barbara Bicycle Master Plan to Include the Chino Bicycle Boulevard as a Project.

ADJOURNMENT