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CITY OF SANTA BARBARA

CITY COUNCIL

 

MARCH 22, 2016

AGENDA

 

 

ORDER OF BUSINESS

 

           2:00 p.m.   -     City Council Meeting Begins

           5:00 p.m.   -     Recess

           6:00 p.m.   -     City Council Meeting Reconvenes

 

 

REGULAR CITY COUNCIL MEETING - 2:00 P.M.

 

AFTERNOON SESSION

AFTERNOON SESSION

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

CHANGES TO THE AGENDA

PUBLIC COMMENT

CONSENT CALENDAR

CITY COUNCIL

1.            Minutes

Recommendation:  That Council waive further reading and approve the minutes of the regular meetings of February 23 and March 1, 2016.

 

2.            Subject:  Municipal Code Amendment To Allow The Combination Of Discrete Water, Sewer And Refuse Services Onto One Utility Bill (210.01)

Recommendation:  That Council introduce and subsequently adopt, by reading of title only, An Ordinance of the Council of the City of Santa Barbara Amending Section 7.16.320, Billing and Collection, of the Santa Barbara Municipal Code to Allow the City, At Its Own Discretion, to Join Discrete Water, Sewer and/or Refuse Accounts When the Discrete Accounts Contain Corresponding Customer Identification Information and Corresponding Service Locations.

 

3.            Subject:  Resolution For Grant Agreement For Las Positas Creek Restoration Project (540.14)

Recommendation:  That Council:

A.        Adopt, by reading of title only, A Resolution of the Council of the City of Santa Barbara Approving the Acceptance of a $1,000,000 Urban Streams Restoration Program Grant and Designating a Project Representative, Contract Manager, and Fiscal Agent; and

B.        Authorize an increase in appropriations and estimated revenues by $1,000,000 in the Creeks Capital Fund for the Las Positas Creek Restoration Project, to be funded from the Urban Streams Restoration Program Grant.

4.            Subject:  Agreement With Infax, Inc., For Flight Information Display System In The Rickard Terminal Building (560.01)

Recommendation:  That Council authorize the Airport Director to execute an Access and Use Permit Agreement with Infax, Inc., to provide the City of Santa Barbara a cloud-based multiuser flight/baggage information display system for a five-year term, for an anticipated cost of $49,036 with a 10% contingency, resulting in a not-to-exceed amount of $53,940.

 

5.            Subject:  Purchase Of A New Council Document And Agenda Management System (170.04)

Recommendation:  That Council:

A.        Approve a professional services agreement with Konica Minolta Business Solutions U.S.A., Inc., for the acquisition and implementation of the Hyland OnBase Document and Agenda Management System, in an amount not to exceed $228,948, and approve an additional $22,895 for contingency costs that may be necessary during the implementation;

B.        Appropriate $53,588 from the Capital Reserve Account for Technology Upgrades to the Community Development Department's Building and Safety Division's Fiscal Year 2016 budget to cover a portion of this agreement; and

C.        Appropriate $55,340 from Information Systems Capital Reserves to the Fiscal Year 2016 Information Systems budget to cover a portion of this agreement.

SUCCESSOR AGENCY

6.            Subject:  Contracts For Remaining Successor Agency Funds For The Temporary Relocation Of The 9-1-1 Call Center (520.04)

Recommendation:  That Council:

A.        Authorize the Executive Director of the Successor Agency to execute a contract with the Police Department in the amount of $65,000 for the purchase and installation of information technology hardware to provide redundancy to the new operating network system that was installed when the 9-1-1 Call Center moved locations;

B.        Authorize the Executive Director of the Successor Agency to execute a contract with the City's Downtown Parking Program in the amount of $12,313.40 to provide required construction renovations to the second floor of the Granada Garage offices located at 1221 Anacapa Street related to the relocation of the 9-1-1 Call Center; and

C.        Authorize the Executive Director of the Successor Agency to increase Contract No. 24,698 with the Facilities Division by $10,000, for a total of $54,000, to relocate the existing Toshiba Battery Backup System (UPS) from the Police Department location at 215 East Figueroa Street to the Central Library located at 40 East Anapamu, in order to serve the relocated 9-1-1 Call Center.

NOTICES

7.            The City Clerk has on Thursday, March 17, 2016, posted this agenda in the Office of the City Clerk, on the City Hall Public Notice Board on the outside balcony of City Hall, and on the Internet.

8.            Recruitment For City Advisory Groups:

A.        The City Clerk's Office will accept applications through Monday, May 2, 2016, at 5:30 p.m. to fill scheduled vacancies on various City Advisory Groups and the unscheduled vacancies resulting from resignations received in the City Clerk's Office through Tuesday, March 29, 2016;

B.        The City Council will conduct interviews of applicants for vacancies on various City Advisory Groups on Tuesday, May 17, 2016, at 4:00 p.m. (Estimated Time), Tuesday, May 24, 2016, at 4:00 p.m. (Estimated Time), and Tuesday, June 14, 2016, at 6:00 p.m. ; and

C.        The City Council will make appointments to fill the vacancies on various City Advisory Groups on Tuesday, June 28, 2016.

 

This concludes the Consent Calendar.

CITY COUNCIL ADMINISTRATIVE AND ATTORNEY REPORTS

CITY ADMINISTRATOR

9.            Subject:  Presentation Of Southern California Edison Reliability Program (380.01)

Recommendation:  That Council receive a presentation by Southern California Edison on their Downtown Santa Barbara Reliability Project.

 

PUBLIC WORKS DEPARTMENT

10.         Subject:  Contract For Construction Of El Estero Wastewater Treatment Plant Secondary Process Improvements Project (540.13)

Recommendation:  That Council:

A.        Increase estimated revenues and appropriations in the Wastewater State Revolving Fund Installment Sale Agreement Fund by $2,506,426 to construct the El Estero Wastewater Treatment Plant Secondary Process Improvements Project, for a total amount of $31,438,033, to be funded by State Revolving Fund Installment Sale Agreement proceeds;

B.        Waive minor bid irregularities and award a contract with Stanek Constructors, Inc., in their low bid amount of $21,710,000 for construction of the El Estero Wastewater Treatment Plant Secondary Process Improvements Project, Bid No. 3737, and authorize the Public Works Director to execute the contract and approve expenditures up to $2,171,000 to cover any cost increases that may result from contract change orders for extra work and differences between estimated bid quantities and actual quantities measured for payment;

C.        Authorize the Public Works Director to execute a contract with MNS Engineers, Inc., in the amount of $2,490,300 for construction management services, and approve expenditures of up to $249,030 for extra services of MNS Engineers, Inc., that may result from necessary changes in the scope of work;

D.        Authorize the Public Works Director to execute a contract with Brown and Caldwell in the amount of $1,655,108 for construction support services, and approve expenditures of up to $165,510 for extra services of Brown and Caldwell that may result from necessary changes in the scope of work; and

E.        Authorize the Public Works Director to execute a contract with Dudek in the amount of $62,211.16 for environmental monitoring and support services, and approve expenditures of up to $6,221 for extra services of Dudek that may result from necessary changes in the scope of work.

11.         Subject:  Stage Three Drought Update (540.05)

Recommendation:  That Council receive an update on the status of the current drought, drought-response capital projects, and continuing conservation efforts.

 

12.         Subject:  Subsurface Desalination Intake Initial Screening Analysis And Potable Reuse Feasibility Study Status Report Update (540.10)

Recommendation:  That Council receive an update on the status of the Subsurface Desalination Intake Initial Screening Analysis and Potable Reuse Feasibility Study.

 

COUNCIL AND STAFF COMMUNICATIONS

COUNCILMEMBER COMMITTEE ASSIGNMENT REPORTS

PUBLIC COMMENT (IF NECESSARY)

CLOSED SESSIONS

13.         Subject:  Conference With City Attorney - Anticipated Litigation (160.03)

Recommendation:  That Council hold a closed session to consider anticipated litigation pursuant to subsections 54956.9(d)(2) and (e)(2) of the Government Code and take appropriate action as needed.  Significant exposure to litigation arising out of potential design error and contract dispute for the El Estero Waste Water Treatment Plant Tertiary Filtration Project with Schock Contracting Corporation.

            Scheduling:  Duration, 30 minutes; anytime

            Report:  None anticipated

 

RECESS

EVENING SESSION

EVENING SESSION

 

RECONVENE

ROLL CALL

PUBLIC COMMENT

PUBLIC HEARINGS

14.         Subject:  Community Development And Human Services Committee Recommendations For Fiscal Year 2017 And Annual Action Plan Public Hearing (610.05)

Recommendation:  That Council:

A.        Approve the Fiscal Year 2017 funding recommendations of the Community Development and Human Services Committee for use of Human Services and Community Development Block Grant funds;

B.        Authorize the Community Development Director to negotiate and execute grant agreements implementing the funding recommendations, subject to the review as to form by the City Attorney; and

C.        Conduct a public hearing to obtain input on the City's Annual Action Plan for Fiscal Year 2017.

ADJOURNMENT