Printable Agenda / Printable Agenda Packet

 

CITY OF SANTA BARBARA

CITY COUNCIL

 

JUNE 28, 2016

AGENDA

 

 

 

ORDER OF BUSINESS

 

12:30 p.m. - Finance Committee Meeting, David Gebhard Public Meeting Room,

630 Garden Street

2:00 p.m. - City Council Meeting

 

 

ORDINANCE COMMITTEE AND FINANCE COMMITTEE MEETINGS

FINANCE COMMITTEE MEETING - 12:30 P.M. IN THE DAVID GEBHARD PUBLIC MEETING ROOM, 630 GARDEN STREET (120.03)

Subject: Finance Committee Agenda

Subject: Citywide Infrastructure Needs (120.03)

That the Finance Committee hear a presentation on alternatives to increase the amount of funding available to support investment in the Capital infrastructure related to City streets, including pavements, sidewalks, and storm drains.

 

REGULAR CITY COUNCIL MEETING 2:00 P.M.

 

AFTERNOON SESSION

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

CHANGES TO THE AGENDA

PUBLIC COMMENT

CONSENT CALENDAR

1.            Subject: Minutes

Recommendation: That Council waive further reading and approve the minutes of the special meeting of May 16, 2016.

2.            Subject: Professional Services Agreement With Bartel Associates, LLC For Actuarial Services (430.08)

Recommendation: That Council authorize the Finance Director to approve and execute a professional services agreement with Bartel Associates, LLC, to perform actuarial services in connection with the City's Post-Retirement Health Benefits, Sick Leave Benefits, and Article XV and XVA Safety Retirement Plans covering Fiscal Years 2016 and 2017, in an amount not to exceed $47,900, which includes $5,000 for additional services that may be required.

3.            Subject: Fiscal Year 2016 Interim Financial Statements for the Ten Months Ended April 30, 2016 (250.02)

Recommendation: That Council accept the Fiscal Year 2016 Interim Financial Statements For The Ten Months Ended April 30, 2016.

4.            Subject: May 2016 Investment Report (260.02)

Recommendation: That Council accept the May 2016 Investment Report.

5.            Subject: Grant Agreement With South Coast Community Media Access Center (510.04)

Recommendation: That Council authorize the Finance Director to execute a grant agreement with the South Coast Community Media Access Center for management of the public and educational access television channels in an amount of $313,100 plus an amount for public, educational and government access (PEG) capital expenditures equal to 50% of the actual PEG fees received by the City in Fiscal Year 2017.

6.            Subject: Second Contract Amendment For On-Call Engineering Services For Groundwater Well Development (540.10)

Recommendation: That Council authorize the Public Works Director to amend Contract No. 24,803 with Pueblo Water Resources, for on-call hydrogeological engineering design services for groundwater well development projects, increasing the contract amount by $150,000, for a total amount of $550,000.

7.            Subject: Contract For Development Of Wastewater Collection System Strategic Management Program - Phase VI (540.13)

Recommendation: That Council authorize the Public Works Director to execute a City Professional Services contract with Brown and Caldwell in the amount of $209,163 for Wastewater Collection System Strategic Management Program support, and authorize the Public Works Director to approve expenditures of up to $20,916 for extra services of Brown and Caldwell that may result from necessary changes in the scope of work.

8.            Subject: Increase In Design Services And Acceptance Of Grant Revenues For The De La Guerra Street Bridge Replacement Project (530.04)

Recommendation: That Council:

A. Authorize an increase in the extra services amount with Drake Haglan and Associates, for bridge design services for the De La Guerra Street Bridge Replacement Project, Contract No. 24,337, in the amount of $50,331, for a total project expenditure authority of $665,614;

B. Approve a transfer of $77,278 from existing Streets Capital Fund appropriations to the Streets Grant Fund to cover the remaining portion of City funds required for design costs for the De La Guerra Street Bridge Replacement Project;

C. Accept Federal Highway Administration Highway Bridge Program grant funding in the total amount of $885,300 for right of way phase costs for the De La Guerra Street Bridge Replacement Project;

D. Authorize the increase of estimated revenues and appropriations in the Fiscal Year 2016 Streets Grant Fund by $221,325 of the total $885,300 approved grant for the required right of way costs related to the De La Guerra Street Bridge Replacement Project; and

E. Approve a transfer of $28,675 from existing Streets Capital Fund appropriations to the Streets Grant Fund to cover the anticipated City funds required for right of way costs for the De La Guerra Street Bridge Replacement Project, and appropriate these funds in the Streets Grants Fund.

9.            Subject: Agreement For Measure A Sustainable Transportation Project Grants (670.05)

Recommendation: That Council:

A. Authorize the Public Works Director to execute the Measure A Cycle 3 Project Cooperative Agreement between the City of Santa Barbara and the Santa Barbara County Association of Governments;

B. Increase estimated revenues and appropriations in the Streets Grant Fund by $352,640 in the Fiscal Year 2017 budget for the North La Cumbre Sidewalk and Pedestrian Enhancement Project and the Old Coast Highway Sidewalk Project; and

C. Approve the transfer of $3,217.20 in available appropriations from the Streets Capital Fund to the Streets Grant Fund and appropriate for the use of the North La Cumbre Sidewalk and Pedestrian Enhancement Project in the Streets Grant Fund.

10.         Subject: Acquisition Of Easement For Public Purposes For The Quarantina Street Permeable Pavers Project (530.04)

Recommendation: That Council adopt, by reading of title only, A Resolution of the Council of the City of Santa Barbara to Acquire and Accept an Easement For Public Purposes at 721 East Cota Street (APN: 031-110-004), for the Low Impact Development Demonstration Streets, Sidewalk, and Alleys Project - Phase II, and Authorizing the Public Works Director to Execute the the Agreement for Acquisition of Public Right of Way for Public Purposes (No Cost Acquisition), and Related Easement Acquisition Documents, Subject to Approval as to Form by the City Attorney, and Consenting to the Recordation of the Easement Deed in the Official Records of the County of Santa Barbara.

11.         Subject: Memorandum of Understanding with the Community Action Commission for the South Coast Task Force (520.04)

Recommendation: That Council authorize the City Administrator to execute the Memorandum of Understanding with the Community Action Commission related to the City's participation in the South Coast Task Force.

12.         Subject: Records Destruction For Community Development Department (160.06)

Recommendation: That Council adopt, by reading of title only, A Resolution of the Council of the City of Santa Barbara Relating to the Destruction of Records Held by the Community Development Department in the Administration, Housing and Human Services and Building and Safety Divisions.

13.         Subject: Purchase Of A New Permit Tracking System (170.04)

Recommendation: That Council:

A. Approve a professional services agreement with Accela, Inc., for the implementation of the Accela Civic Platform System in an amount not to exceed $899,850 and approve an additional $121,660 for contingency costs that may be necessary during the implementation;

B. Approve a License Agreement with Accela, Inc., for the purchase of 150 user licenses for Accela Civic Platform, 50 Mobile user licenses, and unlimited Citizen Access in an amount not to exceed $213,569;

C. Approve a Maintenance Agreement with Accela, Inc., for the first year maintenance and support of the Accela Civic Platform system, in an amount not to exceed $65,858;

D. Approve a Subscription Agreement for implementation and hosting services with Accela, Inc., for the Right of Way Management application, for a term of five years, in an amount not to exceed $16,500 for implementation and $20,813 for hosting in year one, with annual increases of 3.5%;

E. Transfer $1,200,000 of Fiscal Year 2017 Capital Outlay Fund appropriations established for this project ($600,000 in Fiscal Year 2016 and $600,000 in Fiscal Year 2017) from Community Development Technology Reserves and the Public Works Technology Reserves to the Information Systems Capital Fund for purposes of consolidating all funds for the project in a single location; and

F. Appropriate $1,200,000 in the Fiscal Year 2017 Information Systems Capital Fund for this project.

14.         Subject: Upgrade Of Cartegraph Asset Management Software For Maintenance Work Order Tracking (170.04)

Recommendation: That Council:

A. Authorize the Administrative Services Director to execute a professional services agreement with Cartegraph Systems, Inc., for the acquisition and implementation of the Operations Management System (OMS), in an amount not to exceed $191,503, and approve an additional $34,150 for contingency costs that may be necessary during the implementation;

B. Approve the Cartegraph OMS licensing subscription for two additional years in an annual amount not to exceed $71,003, beginning in year two; and

C. Approve the transfer of funds from the Airport Fund ($32,501), Downtown Parking Fund ($24,567), Streets Fund ($63,500), General Fund - Public Works Department ($53,613) and Waterfront Department ($51,472) to the Information Systems Capital Fund to cover the costs of the project.

15.         Subject: Cachuma Conservation Release Board Fiscal Year 2017 Budget Ratification (540.03)

Recommendation: That Council ratify the Cachuma Conservation Release Board Fiscal Year 2017 budget, with the City's proportional share not to exceed $448,535.

16.         Subject: Contract For Construction Of Wastewater Main Rehabilitation Fiscal Year 2016 Project (540.13)

Recommendation: That Council find it to be in the City's best interest to waive the formal bid procedure as authorized by Municipal Code Section 4.52.070 (L), award a contract with Southwest Pipeline & Trenchless Corporation in their proposed amount of $270,778 for construction of the Wastewater Main Rehabilitation Fiscal Year 2016 Project, and authorize the Public Works Director to execute the contract and approve expenditures up to $27,078 to cover any cost increases that may result from contract change orders for extra work and differences between estimated quantities and actual quantities measured for payment.

NOTICES

17.         The City Clerk has on Thursday, June 23, 2016, posted this agenda in the Office of the City Clerk, on the City Hall Public Notice Board on the outside balcony of City Hall, and on the Internet.

 

This concludes the Consent Calendar.

REPORT FROM THE FINANCE COMMITTEE

CITY COUNCIL ADMINISTRATIVE AND ATTORNEY REPORTS

CITY ATTORNEY

18.         Subject: Marijuana Business Tax Ballot Measure: The Santa Barbara Marijuana Control Act (110.03)

Recommendation: That Council adopt, by reading of title only and unanimous vote, A Resolution Of The Council Of The City Of Santa Barbara Calling And Giving Notice of a Consolidated Special Municipal Election to be Held In The City Of Santa Barbara On Tuesday, November 8, 2016 for the Submission Of A Ballot Measure to the Voters Of The City Pertaining To Enactment Of A General Tax on the Gross Receipts Of Marijuana Businesses.

PUBLIC HEARINGS

19.         Subject: Public Hearing And Adoption Of 2015 Urban Water Management Plan (540.08)

Recommendation: That Council:

A. Hold a public hearing regarding the adoption of the update of the City's 2015 Urban Water Management Plan;

B. Adopt a 2020 water use target of 117 gallons per capita per day in accordance with the legislative requirements of the Water Conservation Act of 2009 and as set forth in Section 5 of the Urban Water Management Plan; and

C. Adopt and authorize the Public Works Director to transmit the City's 2015 Urban Water Management Plan to the California Department of Water Resources with such minor revisions as may be approved by the Public Works Director to ensure compliance with State Urban Water Management Plan requirements and that are consistent with the City's Long Term Water Supply Plan.

CITY COUNCIL ADMINISTRATIVE AND ATTORNEY REPORTS (CONT'D)

FINANCE

20.         Subject: Status Of The Resource Recovery Project At Tajiguas Landfill (640.01)

Recommendation: That Council:

A. Receive a report on the status of the proposed Resource Recovery Project at Tajiguas Landfill; and

B. Direct staff to work with the Solid Waste Ad Hoc Committee to evaluate the project in greater detail.

MAYOR AND COUNCIL REPORTS

21.         Subject: Appointments To City Advisory Groups (140.05)

Recommendation: That Council make appointments to the City's advisory groups.

COUNCIL AND STAFF COMMUNICATIONS

COUNCILMEMBER COMMITTEE ASSIGNMENT REPORTS

PUBLIC COMMENT (IF NECESSARY)

CLOSED SESSIONS

22.         Subject: Public Employee Performance Evaluation - Government Code Section 54957(b)(1) (160.01)

 

Recommendation: That Council hold a closed session for a Public Employee Performance Evaluation under Government Code Section 54957(b)(1).

Title: City Attorney

Scheduling: Duration, 40 minutes; anytime

Report: None anticipated

 

23.         Subject: Conference with Labor Negotiators - Government Code Section 54957.6 (170.01)

 

Recommendation: That Council hold a closed session for a Conference with Labor Negotiators pursuant to Government Code section 54957.6.

City Designated Representatives:

Mayor Helene Schneider

Council Member Randy Rowse

Council Member Bendy White

Kristy Schmidt, Administrative Services Director

Unrepresented Employee: City Administrator

Scheduling: Duration, 40 minutes; anytime

Report: None anticipated

 

ADJOURNMENT