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CITY OF SANTA BARBARA

CITY COUNCIL

JULY 12, 2011

AGENDA

 

 

 

ORDER OF BUSINESS

 

2:00 p.m. - City Council Meeting

 

 

 

REGULAR CITY COUNCIL MEETING 2:00 P.M.

 

AFTERNOON SESSION

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

CEREMONIAL ITEMS

1.                  Subject: Employee Recognition - Service Award Pins (410.01)

Recommendation: That Council authorize the City Administrator to express the City's appreciation to employees who are eligible to receive service award pins for their years of service through July 31, 2011.

CHANGES TO THE AGENDA

PUBLIC COMMENT

CONSENT CALENDAR

CITY COUNCIL

2.                  Subject: Minutes

Recommendation: That Council waive the reading and approve the minutes of the special meetings of June 6, 2011, and the regular meeting of June 7, 2011.

3.                  Subject: Salary And Benefits Continuation For City Employees On Active Military Duty Leave Of Absence (410.06)

Recommendation: That Council adopt, by reading of title only, A Resolution of the Council of the City of Santa Barbara Authorizing the Continuance of Employee Salary and Benefits During a Military Leave of Absence Effective May 1, 2011.

4.                  Subject: Adoption Of Ordinance For Agreements To Use Recycled Water (540.13)

Recommendation: That Council adopt, by reading of title only, An Ordinance of the Council of the City of Santa Barbara Approving the Agreements to Use Recycled Water Between the City of Santa Barbara and the Santa Barbara School Disctricts, Fess Parker's Doubletree Resort Santa Barbara, and Santa Barbara Cottage Hospital, Dated June 28, 2011, For Delivery of the City's Recycled Water.

5.                  Subject: Adoption Of Ordinance For A License Agreement With Santa Barbara Water Taxi (330.08)

Recommendation: That Council adopt, by reading of title only, An Ordinance of the Council of the City of Santa Barbara Approving a Five-Year License Agreement with One Five-Year Option with Santa Barbara Water Taxi, L.L.C., Doing Business as Celebration Cruises, with a Base Rent of $2,200 Per Month, for a Coastal Cruising Business at 219-G Stearns Wharf, Effective August 11, 2011.

6.                  Subject: Animal Control Shelter Services Agreement With The County Of Santa Barbara (520.05)

Recommendation: That Council authorize the Chief of Police or his designee to execute an agreement with the County of Santa Barbara in the amount of $274,401 to provide animal control shelter services from July 1, 2011, to June 30, 2012.

7.                  Subject: Contract For Construction Of Fiscal Year 2011 Sidewalk Access Ramp Project (530.04)

Recommendation: That Council:

A. Award a contract with Lash Construction ("Lash") in their low bid amount of $111,220 for construction of the Fiscal Year 2011 Sidewalk Access Ramp Project (Project), Bid No. 3626; and

B. Authorize the Public Works Director to execute the contract with Lash and approve expenditures up to $15,000 to cover any cost increases that may result from contract change orders for extra work and differences between estimated bid quantities and actual quantities measured for payment for the Project.

8.                  Subject: Contract For Construction Of The MacKenzie Park Storm Water Infiltration Project (570.05)

Recommendation: That Council:

A. Award a contract with Shaw Contracting, Inc. (Shaw), in the amount of $368,230 for construction of the MacKenzie Park Storm Water Infiltration Project (Project), Bid No. 3643, which includes their low bid of $351,730 and expenditures to construct Bid Schedule 2 - Bid Alternate in the amount of $16,500; and

B. Authorize the Public Works Director to execute the contract and approve expenditures up to $36,823 to cover any cost increases that may result from contract change orders for extra work and differences between estimated bid quantities and actual quantities measured for payment.

9.                  Subject: Approval Of Dooley Enterprises As Single Source Vendor To Provide Duty And Practice Ammunition For The Police Department (520.04)

Recommendation: That Council:

A. Find it in the City's best interest to waive the formal bid process as authorized by Municipal Code Section 4.52.080 (k) and authorize the City General Services Manager to issue a purchase order to Dooley Enterprises as the single and most favorable source for providing the City with its authorized ammunition needs in an amount equal to or less than the $48,000 currently appropriated in the Police Department's adopted Fiscal Year 2012 budget; and

B. Authorize the annual expenditure in an amount not to exceed the annual budget adopted by Council for FY 2012 through FY 2016 to purchase duty and practice ammunition for the Police Department's needs.

10.             Subject: Approval Of Purchase Order To Chiquita Canyon Landfill To Provide Water Treatment Sludge Disposal (540.10)

Recommendation: That Council:

A. Find it in the City's best interest to waive the formal bid process, as authorized by Municipal Code Section 4.52.070(k), and authorize the City General Services Manager to issue a Purchase Order to Chiquita Canyon Landfill for providing the City with up to 3,600 tons of water treatment sludge disposal in Fiscal Year 2012 in an amount of $165,000; and

B. Authorize the City General Services Manager to renew the Purchase Order with the Chiquita Canyon Landfill annually through Fiscal Year 2014, subject to Council approval of the annual Water Fund budget.

11.             Subject: Ratification Of The Cachuma Operation And Maintenance Board's Modified South Coast Conduit Upper Reach Reliability Project (540.03)

Recommendation: That Council adopt, by reading of title only, A Resolution of the Council of the City of Santa Barbara Ratifying the Cachuma Operation and Maintenance Board's Approval of the Modified South Coast Conduit Upper Reach Reliability Project, and Authorizing Certain Other Actions.

12.             Subject: Increase In Construction Change Order Authority For The American Recovery And Reinvestment Act Road Overlay Project (530.04)

Recommendation: That Council:

A. Authorize an increase in the Public Works Director's Change Order Authority to approve expenditures for extra work for the American Recovery and Reinvestment Act (ARRA) Road Overlay Project (Overlay Project), Contract No. 23,321 between the City and Nye and Nelson, Inc., in the amount of $206,480, for a total construction contract expenditure authority of $1,415,703; and

B. Authorize the Public Works Director to execute a City Professional Services Contract with Flowers and Associates (Flowers) in the amount of $26,564 for construction support services associated with the Overlay Project, and approve expenditures of up to $2,656 for extra services of Flowers that may result from necessary changes in the scope of work.

13.             Subject: Valle Verde Decision And Findings Resolution (640.07)

Recommendation: That Council adopt, by reading of title only, A Resolution of the Council of the City of Santa Barbara Approving an Amended Conditional Use Permit, Modifications, and a Lot Line Adjustment for an Application of American Baptist Homes of the West, 900 Calle de Los Amigos.

NOTICES

14.             The City Clerk has on Thursday, July 7, 2011, posted this agenda in the Office of the City Clerk, on the City Hall Public Notice Board on the outside balcony of City Hall, and on the Internet.

15.             The public hearing originally scheduled for July 12, 2011, at 2:00 p.m. to hear an appeal of the Planning Commission's decision for 415 Alan Road has been rescheduled for November 15, 2011, at 2:00 p.m.

16.             A City Council site visit is scheduled on Monday, July 18, 2011, at 1:30 p.m. to the property located at 1233 Mission Ridge Road, which is the subject of an appeal hearing set for July 19, 2011, at 2:00 p.m.

 

This concludes the Consent Calendar.

CITY COUNCIL ADMINISTRATIVE AND ATTORNEY REPORTS

CITY ADMINISTRATOR

17.             Subject: General Unit Memorandum Of Understanding Extension And Fiscal Year 2012 Furlough (440.02)

Recommendation: That Council:

A. Introduce and subsequently adopt, by reading of title only, An Ordinance of the Council of the City of Santa Barbara Amending the 2008-2010 Memorandum of Understanding Between the City of Santa Barbara and the Santa Barbara City Employees' Association (General Unit), Ordinance No. 5477, to Extend the Term of the Agreement Through September 30, 2012, and to Include a Supplemental Agreement on Labor Concessions;

B. Adopt, by reading of title only, A Resolution of the Council of the City of Santa Barbara Amending Resolution No. 11-053 to Reduce the Number of Fiscal Year 2012 Furlough Hours for Confidential Employees, the City Attorney, and the City Administrator; and

C. Approve a General Furlough Closure Schedule for Certain City Offices.

FINANCE DEPARTMENT

18.             Subject: Options For Reducing The Distribution Of Single-Use Bags Within The City Of Santa Barbara (630.01)

Recommendation: That Council receive a report regarding options presented to, and recommendation of, the Ordinance Committee for reducing the distribution of single-use bags within the City of Santa Barbara.

19.             Subject: Reserve Policies (210.01)

Recommendation: That Council:

A. Receive a report regarding the current policy for the establishment of operating and capital reserves pursuant to City Council-adopted Resolution No. 95-157;

B. Provide staff and the Finance Committee with feedback and direction for improving the policies; and

C. Refer the item to the Finance Committee for further discussion and analysis and the development of recommended modifications to the policies for City Council consideration.

20.             Subject: Assignment Of 2003-2013 Zone One Solid Waste Franchise Contract From Allied To MarBorg (510.04)

Recommendation: That Council consent to the assignment of the Solid Waste Collection and Disposal Contract between the City of Santa Barbara and Allied Waste Services of North America, LLC, dated January 25, 2002, and amended on October 16, 2003 (City Agreement Numbers 20,432 and 20,432.1), to MarBorg Industries, Inc., resulting in Marborg Industries becoming the new franchised waste hauler for Zone One for the City of Santa Barbara through the end of the contract period ending June 7, 2013.

21.             Subject: Zone One Solid Waste Franchise Timeline And Ad Hoc Subcommittee (510.04)

Recommendation: That Council:

A. Review the revised Zone One 2013 Franchise Procurement Process Timeline; and

B. Appoint a Zone One Solid Waste Franchise Ad Hoc Subcommittee of not more than three members for a limited purpose of providing input to staff on the procurement, negotiation, and transition to a new solid waste franchise contract for Zone One and for a limited time to end upon the implementation of the new franchise agreement effective June 8, 2013.

COUNCIL AND STAFF COMMUNICATIONS

COUNCILMEMBER COMMITTEE ASSIGNMENT REPORTS

ADJOURNMENT

To Monday, July 18, 2011, at 1:30 p.m. at 1233 Mission Ridge Road. (See Agenda Item No. 16)